Restaurants and bars are the most beautiful places to host a private party, whether it is a corporate event, New Year’s Eve, or a birthday. Restaurants offer that sense of elegance and enjoyment. However, to host and organize a proper restaurant event, you have to start planning as soon as possible. Here are five restaurant event planning tips, super essential for having a memorable time.
Develop the event strategy
First of all, develop the budget for your restaurant event and stick to it. Include all necessary costs and make sure that you have enough money for everything. Based on that, choose the location which fulfills all your requirements. Once you develop the budget and book the restaurant, move to each segment. Pick your servers, kitchen staff, and all other talented event team members. Every aspect of your event has to be (almost) perfect. After that, determine the exact number of your guests and create your invitee list. Also, send your invitations on time, so your guests can prepare adequately for your event. Another essential thing is the date. Try to choose one of the weekend days. You don’t want your guests to be tired because of work, and most of them won’t be working on Saturday or Sunday.
Once you have finished with all these essential steps, move on, and take care of all the little features which will make your event memorable. First thing on this list should be a contract with the restaurant. You won’t feel that confident if they only answer your email. Contract creates legitimacy and makes sure that both parties are on the same page. Before signing it, ask about room rental fee (if necessary). Try to negotiate if you think the price is high. Afterwards, ask all the essential questions about the space. Is there a floor layout? How many square feet does it have? It is all relevant for maximizing the overall success of the event. Finally, you have to make sure that there is an audio/visual option available. You can’t organize a successful restaurant or bar event without it.
Build your event menu
When it comes to the menu, try to be creative, but also listen to the wishes of your guests and servers. First of all, talk to your waiters and servers, and ask them which their favorite dishes and drinks are. In other words, what is their expertise? After that, talk to your guests and see if they have any individual wishes, especially for vegetarian food and alcoholic drinks. There’s more than one or two special drinks in Australia. People love various combinations. Hence, ask your guests what they would like, then talk to waiters and bartenders if they can fulfill their wishes. After that, contact a corporate alcohol delivery service in Sydney, and arrange all the necessary drinks on time. Finally, if you have a unique theme for your event, try to build a menu which fits that kind of a concept. And again, make sure that your guests will enjoy such food and drinks.
Offer some unique activities
You want to make somehow your restaurant event memorable, right? Well, if you follow only a standard procedure, it will be okay, but it won’t have that special note. You have to think about something new and original. Karaoke is the first, obvious choice, but that is not the most special thing in the world (although it is super fun). You can hold a live concert! Ask a few people from your guest list if they are interested in improvising a rock band together with you. Also, you can opt for some funny performances such as celebrity impersonations or corporate comedians. Besides that, you can organize tournaments. Poker is one of the best choices or some of the well-known board games. Darts is also very fun to play at these types of events. Options are many and various, talk with the restaurant staff and guests, and see what you can do.
Be the best host and make sure everyone has a good time
Finally, don’t forget about your host role at any moment. It doesn’t mean that you can’t have fun. On the contrary, you should enjoy the party, too. However, as a host, you will have a responsibility to make sure that everything runs smoothly. Make everyone feel comfortable. Serve your guests a glass of champagne when they arrive, and introduce them to other people they might not know. Show them where the bathroom is and offer them some of the specialties from the menu. Also, don’t get drunk before the majority of your guests.
Planning a restaurant event, especially for the first time, could be tough and stressful. However, with the right organization, including these five steps, you will, for sure, have a successful and memorable event.